VFMA Meeting – 2/20/25 @ 6:30 PM

Blair Pink’s Residence – 1764 Quarry Lane

Attendees: Sham Billah. Claudia Tramell, Blair Pink, Syntel Noviello, Tracy

Seggern, Kat McCarthy, Kat Kowalski, Zack Nyce, Shea Stewart, Ryan Fleming

Welcome to new board members: Kat, Ryan and Shea

Treasurer’s Report: Blair

Discussed roles within the board:

Sham/Zach working on new pool lease. Sham to connect with Bill Brennan

Syntel/Tracy – website updates

Tracy – Pool liaison

Syntel/Sham – Social Media

Syntel – Google Groups/Board of Directors email

Blair – Insurance

Claudia – New Members Welcome

Zach – SunBowl Maintenance

Events calendar:

Created Events Calendar – posted on VFMountain.org

Dinner Dance 2/22/25:

Dinner Dance set for Feb 22 at Rivercrest. Kamila and Tracy making centerpieces

and Tracy dropping off all decorations the morning of. Tracy and Kamila meeting

band at 4 for set up at Rivercrest and putting out decorations, center pieces, name

cards etc.

Sales at this point are 80 tickets sold. We will probably have around a $350 deficit

Dinner Dance 2026:

Discussed changing the format to a more informal event – Tracy reaching out to

Joe Lorman at VFVFCo to see if The Grove is available to rent 6/5 or 6/6 2026

VFMA Directory:

Sham asked us to revisit the directory based on requests from members who can’t

access it online. Discussion to be continued but we did agree that perhaps a PDF

could be created that is emailed to current members.

Website:

Syntel to talk to Dave Rushbrook at Wix about the booking calendar for the

Pavilion – so that reservations are visible to community.

Pavilion Rules:

These should be revisited to make it clear to patrons that a reservation does not

mean exclusive use of the entire park and that cars are parked in the appropriate

locations.

Upcoming Events:

SunBowl cleanup – weekend of 4/5 & 4/6

Create a punch list of things that need to be taken care of and post it online

and in SunBowl on bulletin board – two weeks ahead of time.

Need to order gravel – discussed how we could prevent the bricks being

covered in mud from run off.

Easter Egg Hunt 4/13/25 – Kat will coordinate – volunteers need to fill

eggs

SunBowl Maintenance:

Discussed retaining wall and basketball repaving

Tracy to reach out to Brian Gillespie – regarding retaining wall

Sham and Shea to get quotes for repaving court

Thought is that retaining wall should be completed prior to the wall so that the

court is not impacted by any heavy equipment

Blair will talk to Alex Roberts about the tree work that needs to be completed

Tracy will talk to Jody Camp from Mainline Gardens about removing the brush

from behind the pavilion and any shrubs that we feel should be taken out.

Suggestions:

A shared Google Drive for the VFMA Board which will house any documents that

are pertinent to board business and will be helpful to access when new board

members join.

Ryan – Suggested a quarterly newsletter with a headline, neighbor feature, events

etc. This was met with enthusiasm and Ryan will be given access to Wix to see if

this is a viable option on that platform.